The terms and conditions (below) apply to The Women in Rail: Big Rail Diversity Challenge 2016 taking place on Friday 17 June 2016, Hangar 42, Bruntingthorpe Proving Ground, Lutterworth, Leicestershire, LE17 5QS, UK.

Payment

Attendees can book places at the Big Rail Diversity Challenge 2016 by calling Nimble Media Ltd on +44 (0) 845 1 700 300.

Bookings may be paid by credit or debit cards (a 2.5% charge will be applied) at the time of allocation; otherwise an invoice will be raised. Payments for Invoices must be received by the event organiser (Nimble Media Limited) within 28 days, of the date of Invoice – or by close of business 7 working days before the event – whichever is sooner. No registration is effective until payment has been received and successfully processed.

Confirmation of registration

All bookings will be confirmed within 5 working days.

Upon clearance of payment, an email confirming your registration together with receipt will be addressed. Full event joining instructions and invitations to distribute to your guests will be mailed prior to the event.

2 . 1 Special requirements

A separate page supporting the provision of dietary/special requirements will be addressed within the joining instructions – simply complete and return the form as instructed. All joining instructions must be received one week prior to the event (Friday 10 June), thereafter, charges may apply and we cannot guarantee to accommodate specific guests requirements.

2 . 2 Lighting and special effects

It is the team hosts responsibility to inform guest(s) that special effects, including strobe lighting, may be used on the day.

Changes of participant

Companies or individuals that have purchased seats can change names of attendees until 30th September 2016, at no cost. Thereafter an administration fee of £15 + VAT may apply.

Cancellation policy – cancellation by the participant

All cancellations must be received in writing. Should you wish to cancel on or before 15th July 2016 – a full refund will be offered, less an administrative charge of 15%. Should you choose to cancel after 15th July 2016, no refund will be given. (Outstanding Invoices due at that period will also require full payment)

Cancellation Policy – cancellation by the organiser

If The Women in Rail: Big Rail Diversity Challenge 2016 is cancelled, a full refund will be offered. However, we will not accept liability for travelling, accommodation or any other expenses incurred as a result. English Law and the Courts of England govern these terms and conditions and Wales will have exclusive jurisdiction over any dispute.

Force Majeure

Nimble Media Limited shall not be liable for cancellation or delay of the event due to causes beyond reasonable control, including but not limited to acts of God, war, strikes or labor disputes, embargoes, government orders or any other force majeure event.