FREQUENTLY ASKED QUESTIONS

WHAT IS INCLUDED IN THE TICKET PRICE?

Your ticket includes:

  • Team Entry into The Big Rail Diversity Challenge
  • Breakfast on arrival
  • Picnic-style lunch
  • Afternoon tea
  • Soft drinks
  • Team t-shirt
  • Water bottle
HOW MANY PEOPLE MAKE UP A TEAM?

Each team will consist of 10 people. Teams can represent the same company or a group of companies.

CAN YOU CATER FOR SPECIAL DIETARY/ACCESSIBILITY REQUIREMENTS?

Prior to the event, joining instructions will be sent to the booking coordinator requesting details of dietary and accessibility requirements for all attendees. We require each attendee to complete and return the form five weeks prior to the event: Monday 16 May 2022.

Please understand that the event organisers will not take responsibility for any allergies/medical dietary requirements that they have not been made aware of. If on the day, you have any questions regarding allergies/medical dietary requirements, please speak with a member of staff.

ARE THERE SPONSORSHIP OPPORTUNITIES?

The Big Rail Diversity Challenge offers a plethora of sponsorship opportunities. For further details please contact Nimble Media on +44 (0) 1780 432930 or email info@bigraildiversity.co.uk.

Alternatively, please click here to view the Media Pack.

CAN I BOOK INDIVIDUAL TICKETS TO PARTICIPATE?

Unfortunately, The Big Rail Diversity Challenge does not accept individual bookings.

All bookings must be made as complete teams of 10, with the exception of spectator tickets.

IS IT POSSIBLE TO ATTEND AS A SPECTATOR?

Spectator tickets are available to purchase. For further details please contact Nimble Media on:

+44 (0) 1780 432930 or email info@bigraildiversity.co.uk.

WHAT ARE YOUR PAYMENT TERMS FOR TEAM BOOKINGS?

Team bookings will be invoiced on our standard payment terms of 30 days: from the date of invoice.

Payments can be made by cheque or bank transfer. Cheques should be made payable to Nimble Media Ltd and mailed to: The Big Rail Diversity Challenge 2022, c/o Nimble Media Ltd, Unit 6, Old Station Yard, Ashwell, Rutland LE15 7SP.

WHAT ARE YOUR PAYMENT TERMS FOR SPONSORSHIPS?

Sponsorship payment is required with a 50% non-refundable deposit within 30 days of booking with the remaining balance due by 29 April 2022.

Payments can be made by cheque or bank transfer. Cheques should be made payable to Nimble Media Ltd and mailed to: The Big Rail Diversity Challenge 2022, c/o Nimble Media Ltd, Unit 6, Old Station Yard, Ashwell, Rutland LE15 7SP.

HOW DO I PAY TO ATTEND OR SPONSOR?

Payments can be made by: cheque or bank transfer. Cheques should be made payable to Nimble Media Ltd and mailed to: The Big Rail Diversity Challenge 2022, c/o Nimble Media Ltd, Unit 6, Old Station Yard, Ashwell, Rutland LE15 7SP.

WHAT IS YOUR CANCELLATION POLICY?

Any cancellations must be received by us in writing, if by post, at the following postal address: The Big Rail Diversity Challenge 2022, c/o Nimble Media Ltd, Unit 6, Old Station Yard, Ashwell LE15 7SP or, if by email, info@bigraildiversity.co.uk

If your cancellation is received within the first 14 days following the date (inclusive) of the invoice being raised, you will be entitled to a full refund (less a 15% administration charge).

If your cancellation is received on a date falling 14 days after the date (inclusive) of the order confirmation being delivered to you, you will be entitled to a 50% refund. 

Regardless of the above, we regret that no refunds can be made or invoices cancelled after Wednesday 30th March 2022, and the full rate will be payable as associated costs against your order will have been incurred at this stage by the Event Organiser and the deadline to resell your allocation will have passed.

Should you be unable to attend the event, substitute guests are always welcome at no extra charge.

In the event that The Big Rail Diversity Challenge 2022 is cancelled, you will receive a full refund of any monies paid. However, no refund will be given, and no liability will be accepted for any travelling, accommodation or other expenses you incur as a result of such cancellation. 

WHAT IS THE PROGRAMME FOR THE DAY?
09:00 10:00 Arrival, registration, networking and breakfast
10:00 10:30 Scene setting and Keynote Speech
10:30 11:30 Challenges
11:30 12:00 Morning coffee
12:00 13:10 Challenges
13:10 14:00 Picnic-style lunch and networking
14:00 15:00 Challenges
15:00 15:30 Afternoon tea
15:30 16:30 Challenges
16:45 17:00 Challenge awards presented
17:00 18:00 Networking
18:00 Event close

Please note that the above timings are approximate and subject to change.

DO I NEED TO SIGN A LIABILITY WAIVER TO PARTICIPATE?

Please note all attendees must agree to and provide a signed liability waiver before they attend the event. Should you need to replace team members on the day of the event, please ask these individuals to speak with a member of the registration staff, who will go through the waiver with them. Should the individual not agree or fail to sign a waiver, unfortunately they will not be allowed to participate in the event and will be asked to leave the premises.

All attendees with a signed waiver will receive a wristband which must be visible at all times to participate in the challenges.

WHAT IS THE DRESS CODE FOR THE EVENT?

As a number of the challenges are physical; we would recommend comfortable casual clothing allowing for ease of movement. Suitable footwear is also recommended.

Please check the forecast on the day of the event and come prepared for the conditions as a number of our challenges are outdoors. If it does rain we just need to call upon the Great British spirit, dress accordingly, and live for the moment!

IS THERE A CAR PARK ON-SITE?

A free car park is available accommodating 8,000 vehicles.

I AM TRAVELLING BY TRAIN, IS THERE A SHUTTLE BUS FROM THE STATION TO THE SHOWGROUND?

Yes, we will be providing a shuttle bus service between Newark Northgate Station and Newark Showground; please make us aware via your team registration form whether this service is required. Alternatively, please speak with your Sales Account Manager.

RMT Planned Strike Action 2022 update:

In response to the planned RMT strike actions, we have extended the shuttle bus service to 11:00am for attendees arriving at Newark Northgate – we have also advised local taxi firms of the event (the numbers are listed in our FAQs).

Event Staff will be at the station to direct you onto the buses. 

The first bus to return guests to Newark Northgate station at the close of the event will depart at 17:00pm with the last bus departing at 18:15pm.

The journey time between Newark Showground and Newark Northgate Station is approximately 10 minutes (subject to traffic).

WHAT ARE THE NUMBERS FOR LOCAL TAXI FIRMS?

James Cabs: 01636 708 000

Yellow Cabs: 01636 705 200

Riocabs Newark Taxi: 01636 682 223

WHAT ARE ARRIVAL & REGISTRATION PROCEDURES?

On arrival to the event ALL attendees must make their way to registration to sign in.

Registration will be organised A-Z by company name; to help ease congestion, please go to the appropriate point.

Each team will have a designated table with their company name in the centre. Here, you will find your team T-Shirts, water bottles and the delegate pack. Please use this as a meeting point to gather your team.

IS THERE A SECURE CLOAKROOM AVAILABLE?

There will be a secure cloakroom to leave coats and bags situated in the main entrance to the Lady Eastwood Centre. Please note we are requesting that a maximum of one bag per person is brought to site.

ARE THERE CHANGING ROOMS AVAILABLE TO CHANGE INTO MY TEAM T-SHIRT?

There will be communal (male, female, and non-binary) changing rooms available for teams to change into T-Shirts on the day situated in the Lady Eastwood Centre.

WILL THERE BE ANY FUNDRAISING ACTIVITIES AT THE EVENT FOR WOMEN IN RAIL CHARITY?

There will be a charity ‘Tuck Shop’ available in the Lady Eastwood and George Stephenson Buildings – all proceeds will go to the Women in Rail charity. The Tuck Shop will serve a variety of snacks, soft drinks, and accessories. Thanks to Coca-Cola Europacific Partners for their support.

There will also be a raffle with a variety of fantastic hampers available for six lucky participants! The raffle will be drawn after the awards presentation. In the event you are unable to stay, please hand your ticket to a representative, as any unclaimed prizes will be redrawn on the day.

Tickets are available for £2.00 per strip – please speak to a member of the Event Team or purchase from Score Desk, Tuck Shop, or Information Points.

WILL THE EVENT BE ON SOCIAL MEDIA?

The Big Rail Diversity Challenge is present on various social media channels:

Facebook 

Twitter 

Instagram 

LinkedIn 

Join the conversation: #BigRail2022

We have also created a special Big Rail Attendees Badge – see link here – which can be shared on social media or as part of your email signature!